MINUTES OF A MEETING
OF THE BOARD OF COUNCIL OF THE
Mayor Mary Brown called the meeting of council to order at
Mayor
Visitors and
Communications
Chief Daly introduced new police recruit Emily Melville. Emily comes to
Reports of
Boards, Committees, or Commissions
Report from the Public Works Committee: Eric Haas presented the report from the Public Works Committee of Council. The report was as follows:
We
the undersigned members of the Public Works Committee of Council hereby report
that we have met with city staff to review and develop the city’s 2010 Capital
Improvement Program. While there were many streets considered for improvement,
limited available resources restricted the number of streets that could be
included in this year’s recommended program.
The
recommended 2010 street improvement program includes the following streets:
The
total estimated cost for the 2010 Capital Improvement Program and related fund
activity is $194,600. All of these
streets would be subject to a special assessment to abutting property owners on
a 50%-city, 50%-property owner cost sharing basis. Approximate revenue from
special assessments to abutting property owners will generate approximately
$97,700 in revenue to offset the cost.
The
Public Works Committee also discussed the city’s sidewalk replacement
program. Currently, the city primarily
addresses sidewalk repairs only on streets that are being resurfaced, and some
limited emergency repairs. However, in
the past the city has addressed sidewalk repairs based on need regardless of
street resurfacing through adoption of a five year capital improvement program
for sidewalks. Based on staff and city
engineer recommendations, and based on limited need for sidewalk repairs on the
streets under consideration for resurfacing, the Committee feels strongly that
the focus of the sidewalk replacement program should be more broadly applied,
as in the past, through the adoption of a five year capital improvement plan
for sidewalks. Accordingly, the Public
Works Committee of Council recommends that the attached five year capital
improvement plan for sidewalks be adopted by the Board of Council.
The
2010 Capital Improvement Program would allocate funding for the replacement of
the deteriorated sidewalks on East and West Kimberly, Brittany Lane and Budde
Court at an estimated contractor cost of $83,040; that approximately 143
defective sidewalk blocks on S. Fort Thomas Avenue between the Post Office and
Tower Place be replaced by city crews at an approximate cost of $6,292; and,
that a contingency fund be reserved for emergency repairs to other city-owned
infrastructure.
The
Public Works Committee also discussed the city’s policy pertaining to citizen
requests for construction of new sidewalks along existing streets where no
sidewalk currently exists. According to
current and long-standing policy the city does not fund the construction of new
sidewalks along existing streets where no sidewalk currently exists. Notwithstanding, in circumstances where small
sections of sidewalk can be installed to connect existing sidewalks to improve
pedestrian traffic and improve public safety, the city will endeavor to fill in
these “missing links” via grants or capital funding. When citizens request the installation of new
sidewalks along existing streets where no sidewalk currently exists, the city
will endeavor to work with those citizens to seek out external funding sources,
such as Transportation Enhancement and Safe Routes to Schools Grants. If the
city is successful in securing only partial grant funding for the installation
of sidewalks, the abutting property owners will be responsible for providing
the remaining funding. The Public Works
Committee affirmed this policy and recommends no change thereto.
The
Public Works Committee of Council recommends that the Board of Council adopt
and approve this committee report and direct the staff to proceed with additional
planning and preparation for the 2010 Capital Improvement Program.
A
motion was made by Mr. Lampe and seconded by Mr. Peterman to receive and file
and approve the report from the Public Works Committee. The motion passed by a unanimous vote.
Mayor
Brown commended the General Services Department on clearing the snow from the
streets. She said that she had received
many compliments on how well the streets were cleared.
Reports of
Officers
Fire Department Monthly Report for January: Chief Mark Bailey: Chief Mark Bailey presented his monthly report to council for their review. A motion was made by Mr. Lampe and seconded by Mr. Haas to receive and file the monthly report from the Fire Department. The motion passed by a unanimous vote.
Police Department Monthly Report for January: Chief Mike Daly: Chief Mike Daly presented the monthly report from the Police Department to council for their review. A motion was made by Mrs. Steller and seconded by Ms. Kelly to receive and file the monthly report from the Police Department. The motion passed by a unanimous vote.
Report from City Administrator, Don Martin: Don Martin reported on the following:
VA Homes: Staff spoke with representatives from Senator’s Bunning and McConnell’s offices. They have also met with representatives from Geoff Davis’ office. The city is currently waiting on information once some research is done by these offices. Staff met with two contractors to determine if it would be worth while to develop the real estate. Both contractors stated that because of the economy and lending markets, it would be difficult to develop the property and make a profit. Once the city receives the revised appraisal, letters will be sent to those on “the list” with additional information.
Deer Census: The deer census is complete and a report was submitted to the city. The report was returned to Vision Air Research with a couple of errors. The final copy should be available within the next week and will be forwarded to council for their review.
Parking in cul-de-sacs: The city is experiencing increasing issues regarding parking in cul-de-sacs. Not only are residents “parallel parking” in the cul-de-sacs, some are parking perpendicular to the curbs. When parking occurs in cul-de-sacs it not only impacts the city’s ability to remove snow, it impacts the ability of emergency equipment, garbage trucks, delivery trucks and even smaller vehicles to turn around. It can also block access to hydrants. Staff is working on a recommendation to council regarding cul-de-sacs and hopes to have something by the next regular meeting of council.
Five Year
Financial Projection: Staff is
working to complete the five-year financial projection. This document is intended to be used to
determine the annual debt payment which the city can “afford” in future years
for projects/capital purchases such as
New Business
Consideration of Amphitheater Bids: On Friday, February 5, bids were opened for the amphitheater project. The lowest bid was received from R.E. Schweitzer however, there was a mathematical error in the bid and the company is requesting to withdrawal their bid. The next lowest bidder is Century Construction at a cost of $422,400. It is recommended to allow Schweitzer to withdrawal their bid and accept Century’s bid. Discussion ensued on the topic of the greenroom and restroom. It was the consensus of the Board that since we are trying to provide a quality amphitheater, we should likely include the green room and the restroom in the project if possible.
A motion was made by Mr. Lampe and seconded by Mr. Peterman to accept the bid from Century Construction including the restroom and greenroom. Upon call of the roll, the following members voted “aye” – Ms. Kelly, Mrs. Steller, Mr. Haas, Mr. Peterman, and Mr. Lampe. Voting “no” – none. The motion passed by a unanimous vote.
Ordinances,
Resolutions, and Orders
Executive Order EO-02-2010: An executive order re-appointing Ken Bowman as a member of the Renaissance Board was presented to council with no action needed.
Executive Order EO-03-2010: An executive order re-appointing Marcus Roth as a member of the Renaissance Board was presented to council with no action needed.
Executive Order EO-04-2010: An executive order re-appointing Ken Warden as a member of the Renaissance Board was presented to council with no action needed.
Executive Order EO-05-2010: An executive order re-appointing Linda Stapleton as a member of the Renaissance Board was presented to council with no action needed.
Municipal Order
MO-01-2010: A municipal order
re-appointing Jeff Rosenstiel as a member of the Planning Commission was
presented to council for consideration.
A motion was made by Mr. Lampe and seconded by Mr. Haas to approve
MO-01-2010. The motion passed by a
unanimous vote.
The meeting was adjourned at
APPROVED:
_____________________________
Mary H. Brown, Mayor
ATTEST:
____________________________
Melissa K. Kelly, City Clerk