CITY OF FORT THOMAS,

CAMPBELL COUNTY, KENTUCKY, ON

MONDAY, MAY 17, 2010

Mayor Mary Brown called the meeting of council to order at 7:00 p.m. on Monday, May 17, 2010. The Clerk called the roll and the following Councilmembers were present: Lisa Kelly, Jim Doepker, Eric Haas, Roger Peterman and Tom Lampe. Absent: Jill Steller. Staff members in attendance included: City Administrator Don Martin, City Clerk Melissa Kelly, Chief Mark Bailey, Lieutenant Jamie Gadzala, Finance Director Fred Ewald, and City Attorney Jann Seidenfaden.

Mayor Mary Brown led the Pledge of Allegiance to the flag.

Visitors and Communications

Mr. Harold Biedenharn of 22 Arno addressed council. Mr. Biedenharn asked if the plans to extend Arno Avenue would be implemented. Don Martin noted that staff is soliciting bids for the project and it is the city’s intent to extend the end of the street. The city is looking at making it easier for snow plows and emergency vehicles to turn around on narrow streets. Mr. Biedenharn also indicated that there are water and gas lines that are located at the end of the street which may need to be relocated. He mentioned that some residents are not hooked into the sanitary sewer lines. Don Martin said he would investigate this issue.

Beth Hudepohl of 35 Crow Hill addressed council. Mrs. Hudepohl would like to see the city extend the two way traffic capability from the corner of Miller and Hagedorn Lanes up to the second entrance into the Town Center. She would also like Hagedorn to be made into a two way street. This would keep residents in that area from having to pull out into traffic on N. Ft. Thomas Avenue to access Town Center. Don Martin indicated that staff would talk to our engineer to try to find a solution to this issue.

Melanie Ethridge of 37 W. Southgate addressed council. Mrs. Ethridge thanked the Police Department for their work on the street. She asked for the status of the engineer’s report from the StealthStat survey that was performed on W. Southgate. Don Martin indicated that the city had not yet received a recommendation from the engineer. The city added a speed limit sign on the street and made them larger as well. The city also added “targeted enforcement area” signs at each end of the street. The engineer will formalize a recommendation to the city and it will be presented to council in the near future. Mrs. Ethridge noted that she will return in two weeks for another update.

Amy Silverton of 61 W. Southgate addressed council. Mrs. Silverton asked about the speed hump and two stop signs that are located on Tower Hill Road. Don Martin explained that the city was in a position that we had to install these or we would not have been able to do the repairs on the road and it would have been closed.

Steve Hensley of 125 Tower Place addressed council. Mr. Hensley indicated that he was at a council meeting last year to address the top of Tower Place related to cars passing when someone is turning into Tower Park. Don indicated that a bump-out has been designed and the city plans on having something done before school starts back up in the fall.

Reports of Boards, Committees and Commissions

Report from Recreation Committee of Council: The Recreation Committee met prior to the council meeting to discuss the park shelter study and phasing schedule provided by CDS Associates. The recommendation from the Recreation Committee of Council is as follows:

“We the undersigned members of the Recreation Committee of Council recommend approval of the Park Shelter and Restroom Plan created by the design team of CDS Associates and Human Nature as the “Plan of Record” for shelter and restroom replacement in Tower and Highland Hills Park”; and

“We further recommend that city council authorize CDS Associates to prepare construction and bid documents for Tower Park Phase I, consisting of demolition of existing structures across from the amphitheater and construction of new restroom and shelter along with site amenities as listed on the plan; and Tower Park, Phase II, as an alternate. CDS has proposed a design fee of $68,900 for the design, bid documents and geotechnical exploration”; and

“We further recommend that the city authorize Mayor Brown to enter into an agreement with CDS Associates to prepare construction and bid documents for Highland Hills Park Phases I and II, consisting of demolition of existing structures and the construction of two park shelters, a new restroom and various associated park amenities, so long as the cost of the proposal is reasonable.”

A motion was made by Mr. Lampe and seconded by Mr. Haas to approve the “Plan of Record” for Tower and Highland Park shelters and bathrooms. Upon call of the roll, the following members voted “aye”: Ms. Kelly, Mr. Doepker, Mr. Haas, Mr. Peterman, and Mr. Lampe. Voting “no”: none. The motion carried by a unanimous vote.

A motion was made by Mr. Lampe and seconded by Mr. Haas to authorize the design team to prepare bid documents for Tower Park Phase I, and Phase II as an alternate. Upon call of the roll, the following members voted “aye”: Ms. Kelly, Mr. Doepker, Mr. Haas, Mr. Peterman, and Mr. Lampe. Voting “no”: none. The motion carried by a unanimous vote.

A motion was made by Mr. Lampe and seconded by Mr. Haas to authorize the Mayor to allow staff to approve the proposal for Highland Park and move forward with the preparation of bid documents. Upon call of the roll, the following members voted “aye”: Ms. Kelly, Mr. Doepker, Mr. Haas, Mr. Peterman, and Mr. Lampe. Voting “no”: none. The motion carried by a unanimous vote.

Reports of Officers

Fire Department Monthly Report: Chief Mark Bailey presented his monthly report for April to council. A motion was made by Mr. Lampe and seconded by Ms. Kelly to receive and file the Fire Department Monthly Report. The motion carried by a unanimous vote.

Police Department Monthly Report: Lieutenant Jamie Gadzala presented the monthly report for the Police Department to council. A motion was made by Mr. Doepker and seconded by Ms. Kelly to receive and file the Police Department Monthly Report. The motion carried by a unanimous vote.

Report from City Administrator: Don Martin presented a report to council to council. The report included the following:

Water District Park: The city has scheduled planting of the bio-filtration cells for Saturday, May 22 using volunteer labor. Green City Resources is providing the plants at a substantially reduced rate. GCR will also be providing their expertise on that day to oversee the planting project. Staff invited members of council to assist with the volunteer effort on May 22.

Midway Streetscape Project: The Midway Streetscape Project is nearing completion. The scheduled completion date is June 15, 2010. Flag poles have been installed along the public plaza area and pavers are nearly complete. Benches and receptacles have been ordered and will soon be installed.

Tower Repairs: Work on the interior of the tower is nearly complete. The contractor will begin erecting the scaffolding within the next week to allow for tuck-pointing and roof repairs to commence. Per contract documents, the contractor is required to complete the work in August.

New Business

Consideration of Sidewalk Replacement Bids: The city will be replacing deteriorated sidewalks in the Kimberly Subdivision, including West and East Kimberly, Brittany, and Budde Court. Devon Lane does not have sidewalks, but have been included in the bid as an alternate seeking the cost of installing sidewalks on that street should the residents wish to pay for installation. The lowest and best bid was received from TMS Construction in the amount of $97,693.75. A motion was made by Mr. Doepker and seconded by Ms. Kelly to accept the bid in the amount of $97,693.75 from TMS Construction. Upon call of the roll, the following members voted “aye”: Ms. Kelly, Mr. Doepker, Mrs. Haas, Mr. Peterman, and Mr. Lampe. Voting “no”: none. The motion carried by a unanimous vote.

Finance Committee Report on Disbursements: The Finance Committee presented its Report of Disbursements and recommended the payment of warrants numbered 60118 through 60210 for the period of May 3 - 17, 2010. A motion was made by Mr. Doepker and seconded by Ms. Kelly to concur in the recommendation of the Finance Committee. Upon call of the roll, the following members voted “aye” –Ms. Kelly, Mr. Doepker, Mr. Haas, Mr. Peterman and Mr. Lampe. Voting "no" - none. The motion passed by a unanimous vote.

Ordinances, Resolutions, and Orders

Ordinance O-06-2010: An ordinance regarding the intent to proceed with the 2010 Street Program was presented to council for consideration. A motion was made by Mr. Lampe and seconded by Mr. Peterman to approve Ordinance O-06-2010. Upon call of the roll, the following members voted “aye”: Ms. Kelly, Mr. Doepker, Mr. Haas, Mr. Peterman, and Mr. Lampe. Voting “no” none. The motion passed by a unanimous vote.

Ordinance O-07-2010: An ordinance regarding revisions to the Tree Ordinance was presented to council for a first reading. This ordinance will be laid over to the next regular meeting of council for consideration.

Municipal Order MO-08-2010: A municipal order appointing Terry Webster as a member of the Board of Ethics was presented to council. A motion was made by Mr. Doepker and seconded by Mr. Lampe to approve Municipal Order MO-08-2010. The motion passed by a unanimous vote.

Resolution R-03-2010: A resolution showing the city’s intent to borrow funds for capital projects was presented to council for consideration. A motion was made by Mr. Lampe and seconded by Ms. Kelly to approve Resolution R-03-2010. Mr. Peterman recused himself due to the fact that his law firm does work for the Kentucky League of Cities. Upon call of the roll, the following members voted “aye”: Ms. Kelly, Mr. Doepker, Mr. Haas, and Mr. Lampe. Voting “no”: none. The motion passed.

Executive Order EO-08-2010: An executive order re-appointing Beth Blackburn as a member of the Renaissance Board was presented to council with no action needed.

With no further business to come before council, the meeting was adjourned.

APPROVED:

_____________________________

Mary H. Brown, Mayor

ATTEST:

____________________________

Melissa K. Kelly, City Clerk